Common PIB Mistakes (and How to Fix Them)

The most common PIB problems: missing documents, outdated plans, unclear ownership, and how to fix them with simple governance.

Mistake 1: Outdated plans and drawings

Old floor plans cause confusion. Use trigger updates after refurbishments and ensure the “current version” is clearly labelled.

Mistake 2: No clear owner

If nobody owns a section, it will drift. Assign owners for contacts, plans, strategies and certificates.

Mistake 3: Everything dumped in one folder

A PIB should be structured. Use an index, consistent naming, and clear sections so information is findable under time pressure.

Mistake 4: No review cadence

Schedule the next review date at the same time you publish the current PIB.

FAQ

What’s the quickest PIB improvement?

Add a clear table of contents, current version date, and assign owners for each section.

How do we stop the PIB drifting again?

Use scheduled reviews plus trigger updates whenever layouts, systems, contacts or strategies change.