How Often Should a PIB Be Reviewed and Updated?

Recommended review cadence for a Premises Information Box (PIB), triggers for updates, and how to keep audit evidence clean.

A simple rule: review regularly, update immediately

Most PIB issues come from drift: documents change, buildings change, people change. A good rule is to schedule a formal review at a set cadence, and then update the PIB whenever a trigger event happens.

• Formal review: at least annually for most buildings.
• Higher-risk or higher-change environments: review quarterly.
• Trigger updates: as soon as something changes.

What should trigger a PIB update?

• Refurbishments, layout changes, compartmentation changes
• Fire or evacuation strategy changes
• Key systems installed/removed/altered (alarms, suppression, smoke control, etc.)
• Duty holder, responsible persons, or out-of-hours contacts change
• Service provider changes (maintenance contractors, monitoring, etc.)

Keep your review evidence inspection-ready

• Version control (who changed what, when, and why)
• Named approval step before publishing
• Audit log retained for the current cycle
• Gap tracker so issues don’t disappear between reviews

FAQ

How often should a PIB be reviewed?

Many duty holders schedule a PIB review at least annually, with more frequent reviews for higher-risk buildings or where changes are common.

What is the fastest way to keep a PIB current?

Use trigger-based updates: update the PIB immediately when layouts, systems, contacts or strategies change, and keep an audit log of edits.